Direct Debit/ Credit Card Request Service Agreement
This is your Direct Debit/ Credit Card Request Service Agreement with CovaU (User ID No.466119) ABN 54 090 117 730. It explains what your obligations are when undertaking a Direct Debit or Credit Card arrangement with us. It also details what our obligations are to you as your Direct Debit or Credit Card provider. Please keep this agreement for future reference. It forms part of the terms and conditions of your Direct Debit / Credit Card Request (DCR) and should be read in conjunction with your DCR authorisation.
Account means the account held at your financial institution from which we are authorised to arrange for funds to be debited or charged funds (as applicable).
Agreement means this Direct Debit/ Credit Card Request Service agreement between you and us. banking day means a day other than a Saturday or a Sunday or a public holiday listed throughout Australia. debit day means the day that payment by you to us is due. debit payment means a particular transaction where a debit is made. direct debit request means the Direct Debit/ Credit Card Request between us and you. us or we mean CovaU, (the Debit User) you have authorised by requesting a Direct Debit or Credit Card Request. you note the customer who has signed or authorised by other means the Direct Debit Bank or Credit Card Request. your financial institution means the financial institution nominated by you on the DCR at which the account is maintained.
1. Debiting your account
1.1 By signing a Direct Debit/ Credit Card Request Form or by providing us with a valid instruction, you have authorised us to arrange for funds to be debited from or charged to your account. You should refer to the Direct Debit/ Credit Card Request Form and this agreement for the terms of the arrangement between us and you.
1.2 CovaU will only arrange for funds to be debited from or charged to your account as authorised in the Direct Debit/ Credit Card Request Form. CovaU is authorised to use your nominated payment option to arrange the payment of amounts due and payable to CovaU by you and at intervals as advised by us to your financial institution, until this arrangement is cancelled or terminated in accordance with these Terms and Conditions.
1.3 The first Direct Debit withdrawal will start on a day nominated by us or when your next bill is due after we receive your signed Direct Debit/ Credit Card Request Form. If the debit or charge day falls on a day that is not a banking day, we may direct your financial institution to debit or charge your account on the following banking day. If you are unsure about which day your account has or will be debited or charged you should ask your financial institution.
2. Amendments by us
2.1 We may vary any details of this agreement or a Direct Debit/ Credit Card Request Form at any time by giving you at least fourteen (14) days written notice.
3. Amendments by you
You may change*, stop or defer a debit /credit card charge payment, or terminate this agreement by providing us with at least fourteen (14) days notification by writing to: PO Box R241 ROYAL EXCHANGE NSW 1225 Australia or by telephoning us on 1300 689 866 during business hours; or arranging it through your own financial institution, which is required to act promptly on your instructions. Once you request us to cease to rely on the payment arrangement, we will no longer rely on the direct debit authority under this agreement. *Note: in relation to the above reference to 'change', your financial institution may 'change' your debit payment only to the extent of advising us [CovaU] of your new account details
4. Your obligations
4.1 It is your responsibility to ensure that there are sufficient clear funds available in your account to allow a debit or credit card payment to be made in accordance with the Direct Debit/ Credit Card Request.
4.2 If there are sufficient clear funds in your account to meet a debit or credit card payment:
(a) you may be charged a fee and/or interest by your financial institution;
(b) you may also incur fees or charges imposed or incurred by us, the detailed payment fees and surcharges are available at www.covau.com.au/additionalfees; and
(c) you must arrange for the debit payment to be made by another method or arrange for sufficient clear funds to be in your account by an agreed time so that we can process the debit or credit card payment.
4.3 You should check your account statement to verify that the amounts debited from your account or charged to your credit card are correct.
4.4 You must notify us immediately upon the expiry (if credit card) or changes of any details relating to your bank or credit cards accounts where appropriate or upon request from time to time.
5.1 If you believe that there has been an error in debiting your account or charged to your credit card, you should notify us directly on 1300 689 866 and confirm that notice in writing with us as soon as possible so that we can resolve your query more quickly. Alternatively, you can take it up directly with your financial institution.
5.2 If we conclude as a result of our investigations that your account has been incorrectly debited or your credit card has been incorrectly charged, we will respond to your query by arranging for your financial institution to adjust your account (including interest and charges) accordingly. We will also notify you in writing of the amount by which your account has been adjusted.
5.3 If we conclude as a result of our investigations that your account has not been incorrectly debited or your credit card has not been incorrectly charged, we will respond to your query by providing you with reasons and any evidence for this finding in writing.
You should check:
(a) with your financial institution whether direct debiting is available from your account as direct debiting is not available on all accounts offered by financial institutions.
(b) your account details which you have provided to us are correct by checking them against a recent account statement; and
(c) with your financial institution before completing the Direct Debit/ Credit Card Request Form if you have any queries about how to complete the Direct Debit/ Credit Card Request Form.
7.1 We will keep any information (including your account details) in your Direct Debit/ Credit Card Request Form confidential. We will make reasonable efforts to keep any such information that we have about you secure and to ensure that any of our employees or agents who have access to information about you do not make any unauthorised use, modification, reproduction, or disclosure of that information.
7.2 We will only disclose information that we have about you: (a) to the extent specifically required by law; or (b) for the purposes of this agreement (including disclosing information in connection with any query or claim)
8.1 If you wish to notify us in writing about anything relating to this agreement, you should write to PO Box R241 ROYAL EXCHANGE NSW 1225 Australia
8.2 We will notify you by sending a notice in the ordinary post to the address you have given us in the Direct Debit/ Credit Card Request Form.
8.3 Any notice will be deemed to have been received on the third banking day after posting.
Our Customer Charter is a benchmark against which we measure our service to you. Our mutual rights and obligations are covered by your General Terms as well as specific regulations and codes.